Child Care

COVID-19 Updates

Child Care Update – May 22nd, 2020

COVID -19 Emergency Grant Update

Grants are on their way – From the State of Montana!

We hope you are all doing well and are getting your applications in ASAP, if you haven’t already. These grants are free money to benefit you and your child care during this crazy time and recoup from how COVID affected your business.

Some of you have been reaching out about why you have not received your grant money since applying.

Unfortunately, HRDC is not the one distributing the money. These grants are from the STATE level, and we are here to assist you with filling out the application, but do not have any say or regarding WHEN you will receive this money.

On Tuesday, May 19, the first 180 applications were sent through from Early Childhood Services Bureau to the fiscal department at the State for payment.  If you are signed up for direct deposit from the State of Montana, you will receive your funds faster.  If not, then you will receive a check through the mail. 

Your facility has to be open to receive the grant.  It is up to you to contact your licensor to get the Temporary Closed due to COVID changed to open.
The mailing process will take longer, please be patient, and understand the state is working as fast as they can.

Have a wonderful Holiday weekend!

Please note, HRDC will be CLOSED, Monday, May 25th, in observance of Memorial Day.

Child Care Update – May 19th, 2020

Classes are still available, don’t miss out. HRDC is offering all classes via ZOOM at this time.

Don’t forget to visit the ECP website to get signed up now

*NOTE: you must put in “Region 7” to find current HRDC Zoom offerings, putting in “Billings” will not find any classes at this time!


Angie will be offering a brand new class on May 28th, 2020 1-4pm. (Can’t make this time? It’s ok. See the June schedule below for another opportunity!)

Build Resiliency in Response to COVID-like Trauma: This class will look at tips for self-care and the importance of Early Childhood Teachers practicing self-care so they can continue to provide for families. We will look in to the effects that trauma can have on the brain. Finally, participants will be able to identify strategies and resources to support families.

June Classes

June 4th – Pyramid 1, Part 1 – 6:00pm-9:00pm

June 6th – Emergency Preparedness – Part 1 – 9:00am-12:00pm

June 8th – Build Resiliency in Response to COVID-Like Trauma – 6:00pm-9:00pm

June 13th – Emergency Preparedness – Part 2 – 9:00am-12:00pm

June 15th – PME – 1:00pm-4:00pm

ECE – 6:00pm-9:00pm

June 16th – PME – 10:30am-1:30pm

ECE – 2:00pm-5:00pm

June 18th – Pyramid 1, Part 2 – 6:00pm-9:00pm

June 22nd – Health & Safety – 6:00pm-9:00pms

June 23rd – Seeking Balance in an Unbalanced World – 6:00pm-9:00pm

Little Kids, Big Feelings – 6:30pm-8:30pm

Special Guest Interview- May 18, 2020

Angie got (virtually) together with Michelle Gasek, LCPC, NBCC, Family Therapist, to talk about healthfulness and mindfulness during this crazy time.  Take a look at this very insightful video!!

Here are a few resources Michelle wanted us to share with you:
Walla Walla: 254-9907
Riverstone Health:  247-3350


Child Care Update – May 14th, 2020

FREE CLASS offered through Child Care Training called “Weathering the Storm of Uncertainty”

Class available for MT residents only – will be available for a short time, so take advantage of this opportunity ASAP!

Registration closes: June 7th, 2020
Class available until: June 30th, 2020

Hours  2.0
Level:  Intermediate
Knowledge Base:  Program Management (2 Hours)
CDA Content Areas:  Managing an effective program operation (2 Hours)

You can find the class on  under “Featured Courses” about halfway down the HOMEPAGE (you will NOT find it in the course catalog).

  • Don’t hesitate, Register today.

Child Care Update – May 11th, 2020

Business Stabilization Grants

We wanted to remind you today that there are other grants available outside of the recent Child Care grants (listed below) that were announced last week.

The state has grant applications available at:

Some information regarding the Business Stabilization Grant:

The Montana Business Stabilization Grant has been created in response to the economic impact to small businesses in Montana caused by the novel coronavirus (COVID-19) pandemic.

Funds can be used for: Grants will provide working capital for small businesses to support payroll, rent, accounts payable, debt services and expenses related to shifts in operations in order to retain existing businesses, retain current employees or retain business viability for future re-employment.

Eligibility requirements:

Montana-Based Company

Registered and in good standing with the Secretary of State

Business has 50 or fewer employees; part or full time, prior to 2/15/2020

Business sustained a loss of revenue due to COVID-19 since 2/15/2020

Nonprofit entities are not eligible. Total funding available is $50 million, the maximum award amount per business is $10,000.

*For more information please see the website linked above J* Additional grants are also listed at this website (click the “click here to apply” button for more grants and applications)

Child care specific grants

  • Please watch your emails, check voicemails, and be on the lookout for someone from HRDC to contact you to help you make sure you are securing the funds available for child care providers specifically.
  • Providers watching up to six children can receive $3000
  • Providers watching 7-12 children can receive $5000
  • Providers who are centers licensed for 13+ children can receive $8000

For more information and to find the application, go here:

Contact us for more information on how to apply or 247-4700

COVID19 Licensed/Registered Emergency Grant Application

Wednesday, May 6, 2020

Marissa Perry, Communications Director, Governor’s Office, (406) 444-4514
Erin Loranger, Press Secretary, Governor’s Office, (406) 444-9725
Jon Ebelt, Public Information Officer, DPHHS, (406) 444-0936

Governor Bullock Announces $10 Million Available for Child Care Facilities in Response to COVID-19 Pandemic 

MONTANA – Governor Steve Bullock today announced $10 million in federal CARES Act funding is now available to Montana childcare providers to continue serving Montana families with essential workers and assist with efforts to reopen after closing due to COVID-19.

The $10 million dollars is funded through the CARES Act Child Care & Development Block Grant (CCDBG). It is not part of the $1.25 billion Coronavirus Relief Fund allocated to Montana.

“We know many Montana families have been balancing working and caring for children at the same time over the last several weeks and need sustainable and safe childcare options to continue working or to go back to work,” Governor Bullock said. “This funding will provide much-needed financial assistance to providers, as well as support Montana families.”

The $10 million in Child Care and Development Block Grants will provide support for existing childcare providers, assistance for low-income families participating in the Best Beginnings Scholarship Program, and will fund emergency temporary childcare for essential workers.

Approximately half of the funding will provide assistance to existing licensed and registered childcare providers. Funding can be used to continue paying staff or go toward increasing sanitation and other measures to operate safely.

“Childcare providers do an excellent job of ensuring safe and healthy environments for Montana’s children,” Sheila Hogan, Director of the Department of Public Health and Human Services, said. “I appreciate all they do to meet the needs of families in their communities, and I’m hopeful this funding will help them through this unique and challenging time.”

Providers registered to care for up to six children are eligible for a $3,000 emergency payment. Group providers that care for 7-12 children can receive $5,000 and centers licensed for 13 or more children are eligible for $8,000. Providers will be able to apply for this assistance through their local Child Care Resource and Referral agencies.

About 30 percent of the funding will benefit low-income and at-risk children through Best Beginnings scholarships. DPHHS will continue paying for Best Beginnings childcare through the scholarships even if the child is not in attendance during the statewide emergency. These scholarships will allow families to resume care when they can return to work, and keep childcare providers open long term.

“This is particularly important because we want to support the continuity of care for children,” Jamie Palagi, Early Childhood and Family Support Division Administrator for DPHHS, said. “Maintaining relationships between a childcare teacher and the child is crucial for children’s security and positive development.”

DPHHS will reimburse childcare facilities that are temporarily closed once they reopen.

The remaining 20 percent of the funding will be available to support temporary childcare needs. For example, this funding can help health care facilities establish temporary emergency childcare for their employees.


COVID19 Licensed/Registered Emergency Grant Application

Child Care Update- May 6th, 2020

Best Beginnings Updates –

Best Beginnings Scholarships are being processed for April.  Adjustments to March are being made. This produces what looks like a second invoice and payment for the March copayment.  Do not confuse this for the April payment.
April payments, similar to March, are being adjusted for the copayment and possibly for authorized care.  The amount in the portal may not be the amount you receive.  Give it some time and look for the amount on your Statement of Remittance (SOR).  With all the manual adjustments, it is taking longer to process the April invoices.  Please be patient.  The Case Managers are working as quickly and efficiently as possible. 

Thank You

*Special Notice about CLASSES IN ECP*

Due to all HRDC classes being via ZOOM, at this time, when you look for classes in the state-wide training calendar on ECP, you WILL NOT find them listed under “Billings”.

Note, you must search under REGION 7, there you will find all our current classes being offered via ZOOM. Thank you.

Governor Bullock Announces $123 Million Available in Emergency Grants

Grants available May 7 to support homeowners, renters, small businesses, public services

 MONTANA – Governor Steve Bullock today announced that families, small businesses, non-profits, health services centers and individuals across Montana hardest-hit by impacts of COVID-19 will be eligible to apply for grants through nine new programs created in response to the emergency.

Guided by more than 1,400 public comments and his Coronavirus Relief Fund Advisory Council, Governor Bullock is making $123,550,000 available in the first round of emergency grants funded through the federal Coronavirus Aid, Relief, and Economic Security (CARES) Act.

Beginning Thursday, May 7, Montanans out of work, families with limited resources, small businesses, non-profits and others can apply for financial relief for things like rental and mortgage assistance, business and non-profit grants, grants to serve seniors and those living with a disability, food banks and local food producers.

 The following new programs join the state’s suite of existing support services and direct federal appropriations:

The Montana Business Stabilization Grant program will provide working capital for Montana-owned small businesses with 50 or fewer employees that have sustained a loss of revenue due to COVID 19. Current funding available is $50 million, the maximum award amount per business is $10,000.

Social Services Nonprofit Grants of up to $10,000 per applicant are available for nonprofit organizations impacted by the COVID-19 public health emergency to retain existing programs and services, employees, or organizational viability for provision of future services and operations. Eligible applicants are registered, Montana-based social service nonprofits that were operating prior to February 15, 2020. Current funding available is $10 million.

A comprehensive information resource and application portal is available at COVIDRELIEF.MT.GOV. The application portion of the website will go live at 8:00 a.m. on Thursday, May 7. To prepare for the application, businesses and non-profits should have their tax ID, proof of business registration, a brief description of how the grant will be spent, and a brief description of how COVID-19 has impacted operations. Homeowners and renters should have bank account information available and verification of job or income loss.

Child Care Update – May 1st, 2020

ZerotoFive’s Family Survey has come back – here is what families in Montana thought was important regarding Child Care.

Respondents (with children 5 and under) were asked specific questions regarding child care – their top concerns included:

  • Their child care being closed (48.4%)
  • They were an essential worker who needed child care (27.9%)
  • Their child care was asking for payment, regardless of attendance (22.5%)
  • They were having trouble affording the cost of child care (22.5%)

There were 729 survey respondents whom have children 5 or under.

  • 12% of families reported being a Best Beginnings Scholarship recipient.
  • 86% do not use the scholarship
  • 2% was unknown

When reporting their occupation, Child Care Providers ranked #3 as respondents to the survey – there were answers from 146 providers (or 12.3%) of the total survey respondents.

To see all the results and understand families in Montana – there are great graphics and information here: FamilyImpactSurveyReport.pdf

Child Care Update—April 30, 2020

As of today, the process for submitting invoices for April will be similar to March. 
Invoice Instructions

For child care providers that have remained opened, please do the following:

  • On either the online or paper invoice, a comment must be added to each day the child would normally be in attendance but is absent. (note that many of the R&R eligibility staff are teleworking and using the online invoicing platform may enhance service)
    • In the Hours Requested, Put “O.” (This is a zero.)
    • In the Comments, write “Open, Absent, COVID-19.”

Children not attending are being paid to the authorized amount.  It will not be the same as an “absent day” paid.  Generally, providers will be paid more than expected.

For child care providers that have closed for an extended period and are not currently caring for children, please do the following:

  • On either the online or paper invoice, please add a comment, “Closed, COVID-19” on the day the child care facility closed. Please note, that at this time no reimbursements will be made for programs not offering services. Additional information will be released soon for providers that have chosen to close.
  • If you have recently re-opened, please contact your licensor so payments will be able to process.
 COPAYMENTS for children attending are being paid for March, April and May. 
  • All copayments are being adjusted for March. There are over 1400 invoices to review and get paid.  Please be patient. 
  • For April and May, if a child has attended, please put in the copayment as paid.
  • Child care providers and families will receive general correspondence for each copayment. It means a lot of mail.  Watch for these, save them and file for your records.
  • Please review your Statement of Remittance and General Correspondence before calling about a specific case.

Other Changes

The case managers for the Best Beginnings Scholarship are extremely busy making the adjustments to payments starting May 1.

  • Please leave a message with your name, PV#, case # or invoice # and it may be a few days before someone gets back to you.
  • See a recent post for phone and emails by letter.
  • NO COPIES of paper invoices or sign in/out sheets will be provided. It is your responsibility to make copies before mailing or dropping these in the HRDC drop box. We will not resume making copies in the future. Please do not ask a very busy case manager to meet you at the door or expect copies.
  • Other ways to keep a copy:
    • Fax to 406-869-2585 (second floor fax)
    • Scan and email to specific case managers or use the general email
    • Submit through the Provider Portal for faster payment
 Future Practices

Changes will be coming for June in the Best Beginnings Scholarship.  A new web-based system will be coming online for June with payments made in July.  Watch for ZOOM training and written updates here on the website.  If you have not had a chance to set up your Provider Portal, please take a few minutes to do so and submit invoices through the portal in the future.  Online submissions will be paid more quickly and in the near future, paper invoices may not be an option.

Child Care Update- April 24th, 2020

Best Beginnings NEWS!

We have good news for Best Beginnings Child Care Scholarship Families! The Early Childhood Services Bureau will be covering 100% of families’ monthly copayments for the months of March, April and May 2020.

What does this mean for you?

For March, 2020, if your Provider has already been paid for this month and you paid your monthly copayment directly to them, they will be reimbursed through the Scholarship for your monthly copayment amount. You must connect with your Child Care Provider and discuss either being reimbursed or given a credit towards future Child Care costs for your copayment amount.

For April, 2020, if you have already paid your monthly copayment directly to your Provider, connect with your Child Care Provider and discuss either being reimbursed or given a credit towards future Child Care costs for your copayment amount. Your Child Care Provider will be reimbursed through the Scholarship.

For May, 2020, you are not responsible for paying a monthly copayment to your Child Care Provider as they will be reimbursed through the Scholarship for this amount.

For any notifications that you receive regarding the Scholarship, please read through the notifications completely. If you have questions about the notification please contact the individual (case manager) identified at the bottom of the notification. Leave a detailed message.  If you are a provider leave your name, phone number and the family name and case number or invoice number.  If you are a family calling, please leave your name, phone number and case number if you know it.

Please be aware due to a high volume of calls, it may take longer than normal to return your call, however we will get back to you.

Special Collaboration Event on Zoom

If you missed the ZOOM collaboration (Wednesday evening) you can view/listen to it here:

OR,  tune in Monday night at 6pm to give your own input and discuss the world of child care J
Join Zoom Meeting

Meeting ID: 913 1816 8740  Password: 012754 (You need these to join the meeting.)

May Trainings

These are listed on the HRDC 7 website look for Provider Services and training.  We are posting month to month.  You might look through the Statewide Calendar on as you might want to enroll in another agency’s course.  Child Care Training is up and running and offering a 50% discount on courses right now. They can be found at

HRDC courses for May 2020

Child Care Update – April 23rd, 2020

Training/Class Updates

*There will be a May list featuring what we can offer via Zoom coming out soon.  Thank you for your patience and understanding during this time.

*Stay tuned for more information on when classes can go live, expect reduced available in-person spots.

*HRDC Classes will be free through June. (Except Emergency Preparedness and CPR/First Aid.)

* classes are 50% off right now.

*Online CPR class available at this time:
*This Certification is good for ONE YEAR only*

All available classes will be in ECP so you may sign up ASAP.

NOTE: Fingerprinting will NOT be available for the foreseeable future, we will keep you posted on when that resumes. Thank you for your understanding.

You are invited to a Special Edition Collaboration on April 22nd, or April 27th….

Child Care Collaboration on Zoom- April 22, 2020

Special Edition -6:00 PM Mountain Time

Join Zoom Meeting:

  •  Meeting ID: 958 7550 8215   Password: 005645  (Keep this information. You have to have it to join the meeting!)

One tap mobile:

  • +16699006833,,95875508215#,,#,005645# US (San Jose)
  • +13462487799,,95875508215#,,#,005645# US (Houston)

Dial by your location:

  • +1 669 900 6833 US (San Jose)
  • +1 346 248 7799 US (Houston)
  • +1 301 715 8592 US
  • +1 312 626 6799 US (Chicago)
  • +1 646 558 8656 US (New York)
  • +1 253 215 8782 US

If a number is busy you can try a different one.

Find your local number:


Child Care Collaboration on Zoom- April 27, 2020

Special Edition -6:00 PM Mountain Time

Join Zoom Meeting:

  •  Meeting ID: 913 1816 8740   Password: 012754  (Keep this information. You have to have it to join the meeting!)

One tap mobile

  • +13462487799,,91318168740#,,#,012754# US (Houston)
  • +16699006833,,91318168740#,,#,012754# US (San Jose)

 Dial by your location

  • +1 346 248 7799 US (Houston)
  • +1 669 900 6833 US (San Jose)
  • +1 253 215 8782 US
  • +1 301 715 8592 US
  • +1 312 626 6799 US (Chicago)
  • +1 646 558 8656 US (New York)

If a number is busy you can try a different one.

Find your local number:

Child Care Update – April 21st, 2020

Child Care Collaboration – ONLINE SESSIONS

Join us, starting TOMORROW, April 22nd, for a virtual Child Care Collaboration.
It will not be for training hours since we do not know how long the sessions will last.
You are invited to join one of the two sessions.  We plan to use the same agenda (below) for each session.
As we receive new information, we may plan future events to offer interactive questions, answers, and share ideas among all of you working in the field.

Wednesday, April 22, 6:00pm

Monday, April 27, 6:00pm


Child Care Collaboration–Special Edition

You may join April 22 or April 27—it will generally be the same agenda

Welcome – Janet


Poll on where you look for training information


TEMPORARY suspension of child care services – Child Care Licensing

Poll on open/closed facilities

EMERGENCY FUNDING through the Child Care Development Block Grant – Janet

Poll on who plans to apply for licensed/registered assistance

Questions/Answers time

Poll on if this is a useful format to get out information?


Call, direct lines are best, email, general child care email (on the website), fax, drop box…

When calling: Be sure to have your information ready (case number, invoice number, and so forth) and leave a message.

Janet, Program Director, desk number 406-247-4746,

Wendy, Provider Services Supervisor, desk number 406-247-4716,

Espri, Family Services Supervisor, desk number 406-247-4770,

Case Managers have been reassigned.

Please see below for case assignment based on last name (if not a TANF/CPS case) and Case Manager contact information:

New Case Manager Assignments

Name Cases Phone Email
Jayme TANF, WCR 247-4715
Zea CPS 247-4773
Carrie B, J, L, E, X 247-4719
Samie C, R, P, Z, U 247-4781
Tonya H, W, A, F, I, Y 247-4738
Pam M, G, T, O, V 247-4718
Deborah S, K, D, N, Q 247-4751

Child Care Update—April 20, 2020

We are consistently in awe of how businesses in the Early Education industry take on new challenges and rise to each and every occasion. Your determination in the face of a global pandemic has been absolutely incredible, and we are proud to stand witness to your fighting spirit.

We’ve been happy to do our part by partnering with National, State, and local resources to provide helpful content to you during this challenging time. We hope we have given you helpful information. Our intent is to get out information in a timely manner.

A NEW OPPORTUNITY for you to connect with us will be a virtual Child Care Collaboration.  It will not be for training hours since we have no idea how long it will be.  You may join one of the two.  We plan to use the same agenda for each session.  As new information comes to us, we may plan future events to offer interactive Q&A sessions and share ideas among all interested providers.

Wednesday, April 22, 6:00pm Click Here for 4/22/20

Monday, April 27, 6:00pm Click Here for 4/27/20

Invoice Instructions

As of today, the process for submitting invoices for April will be the same as for March.

For child care providers that have remained opened, please do the following:

  • On either the online or paper invoice, a comment must be added to each day the child would normally be in attendance but is absent. (Note that many of the R&R eligibility staff are teleworking and using the online invoicing platform may enhance service)
  • In the Hours Requested, Put “O.” (This is a zero.)
  • In the Comments, write “Open, Absent, COVID-19.”

For child care providers that have closed for an extended period and are not currently caring for children, please do the following:

  • On either the online or paper invoice, please add a comment, “Closed, COVID-19” on the day the child care facility closed.
  • Please note, that at this time no reimbursements will be made for programs not offering services. Additional information will be released soon for providers that have chosen to close.
Other frequently asked questions:
  • Do I collect the copayment if the family is absent? At this time, it is unclear about copayments. If a child has attended, yes, collect the copayment.
  • My payment does not seem to cover the cost of the child. What do I do? First of all, check your rates in your portal.  Do you need to report a change of rates to Danielle at HRDC 7?  Call today so your rates are correct for the next month.
  • I did not get paid full time for school age children. What do I do?  Check with your family.  Did they report to their case worker that the school age child is now attending full time?  This is a reporting requirement that is the family’s responsibility.  For March, you may submit your time in and out records to be considered for additional payment. Copy and send them soon.  Get them to Espri at HRDC 7, (PO Box 2016, Billings, MT 59103, leave copies in the drop box noted that these are for Espri or fax 406-869-2585)
  • My payment in the portal looks wrong. What do I do?  Look at the Statement of Remittance (SOR) as the adjustments made by the case worker will be reflected there.   Please wait to contact us until you review your SOR.
  • I still think something is wrong, what do I do? Contact the case manager specific to the case. If they are busy or away from their desk leave a message that states the invoice number, case number and your PV number and be sure to leave a call back number that has voice mail set up and room for messages or leave a valid email address.  All March invoices are being reviewed for errors.
  • I have a CPS child and I did not receive an invoice. What do I do?  Contact Espri or Zea.  The Child Protective Services cases are based on a referral process.  Sometimes we have not received the referral and it may take a few weeks to resolve CPS children may be served from various offices or Tribal offices from across the state.  Sometime it may be helpful if the foster family contacts their case worker at CPS.
  • Payments run every Tuesday and Thursday. If your invoice needs authorization, this means a supervisor need to approve it before the invoice is released.

There are sure to be bumps along the way, but we are hoping to get payments out as fast as possible, with accuracy.  We believe we have learned some things in March, but expect April to be equally as time consuming.  Thank you for your patience during this time.  We also want to thank you for supporting our community and providing care for children in all of our HRDC7 supported communities.

Child Care Update- April 17th, 2020

We know many of you still have lots of questions.  We encourage you to scroll through some of our earlier updates for information and resources.  We also have a COVID-19 resource page on our website you can use and share with the families in your care.

Here is a link to some frequently asked questions from DPHHS/ECSB:  Information for Child Care: FAQ COVID-19 on

Child Care Update- April 10th, 2020

Happy Friday! We wanted to bring you some fun information today, taking us into this Easter weekend.

Did you hear? Governor Bullock has deemed the Easter Bunny (and Tooth Fairy) ESSENTIAL!
He says, “The tradition of Easter egg hunts has been celebrated by generations of Montanans. The Easter Bunny performs the essential services of hiding Easter eggs, supporting the chocolate-egg industry, and bringing springtime joy to Montanans all over the state.”

We just love this news, and we hope your littles still enjoy the magic of Easter this year.

Read about it here: Governor Bullock’s Directive for Magical Creatures on

Week of the Young Child
April 11-17th, 2020 is Week of the Young Child.

We here at HRDC are going to bring you fun videos, creative ideas, and information about Week of the Young Child next week the 13th-17th

Every day has a theme:
Monday – Music!
Tuesday – Tasty!
Wednesday – Work Together!
Thursday – Artsy!
Friday – Family!

The NAEYC has information for how you can support children even more next week and make WOYC important, to read more information and dive in on the daily themes (which start TOMORROW with Kick-Off Saturday) go HERE

Stay tuned to our Facebook page for our fun videos and engagement next week, be ready to get involvedJ. We want to see the fun activities you do with the kiddos you care for, at home or at work!

Reminder- Learning Opportunity -April 9th, 2020

(See April 8th update for more information and additional webinar)

Financial Supports: COVID 19 Relief for Providers Part 1
Presented by Bozeman Accounting Solutions
2 hours professional development credit

April 9th, 7:00-9:00 PM -To Register for Free Training Click Here

April 11th, 10:30-11:30 AM- To Register for Free Training Click Here

Child Care Update—April 8, 2020

The economic stimulus legislation, Coronavirus Aid and Relief and Economic Security (CARES) Act, included the Paycheck Protection Program (PPP) to assist small businesses.  The PPP enables small businesses and non-profits with less than 500 employees to take out loans to cover 8 weeks of expenses.  The allowable expenses include payroll, rent, mortgage interest, and utilities expenditures.  Most importantly, these loans will be forgiven if the business retains employees and maintains salary levels during the 8 week period.

How do you apply?

The Small Business Administration (SBA) administers this program through banks and credit unions.  Contact your local lender and tell them you’d like to apply for PPP.  A simple form must be completed, which verifies your average monthly payroll over the last 12 months and identifies the business.  The Lender Application Form is attached.   A certified or preferred SBA lender will process your loan application most efficiently; however, all lenders will have access to this program, if they choose to participate.

How much money can you borrow?

The first step is to determine your average monthly payroll over the past 12 months.  Average monthly payroll is computed by adding up wages and salaries plus benefits paid to employees and owners over the past 12 months.  Wages and salaries include payments to employees, less any payroll taxes.  Benefits include health insurance premiums, retirement contributions, and severance or leave pay.

The second step is to determine how much you can borrow.  The business owner can borrow 2.5 times their average monthly payroll.

The third step is to take this information to your local lender.  A list of all SBA certified or preferred lenders in Montana is on pages 28 through 33 of the SBA Resource Guide 3126 attached to this email.  Lenders began processing loan applications on April 3, 2020. The Paycheck Protection Program will be available through June 30, 2020. Apply today!

Here’s a simple example, let’s say your child care business paid $150,000 of salary and wages and $50,000 of benefits in the last 12 months (or $200,000 in total payroll-related expenditures).  Divide $200,000 by 12, which equals $16,667.  Multiply $16,667 by 2.5 to determine how much you can borrow.  In this case, you can borrow $41,667.

How can you spend the loan proceeds?

You can use the proceeds of the loan to cover payroll, mortgage interest, rent, and utilities.  However, you must spend at least 25% of the proceeds on payroll-related expenses over the 8 week period.  The 8 week period begins on the day the loan is approved and funds have been disbursed to the business owner.

Most importantly, if you follow the rules of retaining your workforce and maintaining salary and wage levels, the entire loan will be forgiven.

SBA Resource Guide

PPP Lender Application Form

Webinar Opportunity: Even if you cannot attend live it may be helpful to watch the recording after.
Date:  Thu, Apr 9, 2020   2:30 PM – 3:30 PM MDT

Paying Yourself, Your Staff, and Your Bills: Helping Child Care Programs Understand and Navigate SBA Loan Options

In addition to the $3.5 billion for CCDBG provided by Congress in the recent CARES Act, there are multiple options for child care programs – including centers and family child care homes, and those operating as small business, independent contractors, self-employed and sole proprietors – to get financial support to survive this crisis. This webinar from NAEYC will bring together expertise from the banking, business, and child care industries with lessons from the first few days following the opening of the Paycheck Protection Program loan applications, to help you learn about how the different options work, which might be best for you, and what precise steps you have to take to apply for them.

Click here to register

Online Presentation: SBA Loan Information and Provider Support
Financial Supports: COVID-19 Relief for Providers Part 1

Please click on the following links to get information about SBA Loans and support available to Child Care Providers.

Bozeman Accounting Solutions, LLC Training

In this presentation, participants will have the opportunity to learn about business supports available to child care and ask questions about financial options for your child care business.
Questions? Contact Meghan Ballenger,

Participants will receive 2 professional development credits.
There are two dates for this training. Please note, participation will be limited to first 100 to register per session.

April 9th, 7:00-9:00 PM -To Register for Free Training Click Here

April 11th, 10:30-11:30 AM- To Register for Free Training Click Here

Child Care Update- April 7th, 2020

Our team is hard at work processing invoices, setting up training through ZOOM (so that you can still keep up on your training and credits), as well as bringing you the latest information as it is available.

At this time, we do not have any new directives from the state or elsewhere to bring you.
Please stay in touch with us through phone (247-4700) or email ( if you have questions or concerns, and check back for more updates as they become available. 

In the meantime, have you checked out, they have resources for children of all ages, and creative ideas to stay entertained!

Child Care Update- April 6th, 2020

We hope you all had a safe and healthy weekend. Thank you for taking care of the children in our communities and supporting one of our vulnerable populations.

Today we wanted to bring you some tips on caring for those 0-5 years old.

We understand COVID-19 has changed our day-to-day and some parents and caretakers are looking for new and different activities for their children.

Today’s information comes from Child Care Aware of America, it is focused more on the family-unit, but we understand many of our providers are parents themselves, we hope you can take something away.
Find these tips here: Child Care Aware

*Please remember to email us at to report any changes in your schedule, as in closures, only open to essential workers, etc.

*If you are not signed up for our latest newsletter updates, email to get on the list (please note if you are a provider or parent).

Child Care Update- April 3rd, 2020

Best Beginnings Updates

Child care case managers are doing their best to process the Best Beginnings Scholarship invoices.  With additional information providers are entering on the invoices (see the update posted March 27, 2020), the input process of each invoice has changed with increased information needed on each invoice and sometimes additional information specific to each child on the invoice. 

Please be patient as our goal is to get these processed as timely as possible.  Remember these are processed in the order received.  Please use the voice mail system if a case manager does not answer your call.  The biggest focus is on payment processing for the next few work days. 

ALL CHANGES to a Best Beginnings Scholarship case MUST be reported by the family receiving the benefit. The timely reporting requirement in policy has not changed.  Remember to review all the updates on the HRDC website regularly.  Any changes will be posted timely for providers and families.

*Please check emails for a newsletter sent April 2nd, 2020, it has fun, informative, and important tips and knowledge for families and providers*

And a little Fun or Friday: Here are some great activities to do with your own kids this weekend, lots of fun ideas for all ages: Indoor Activities

Child Care Update- April 2nd, 2020

Governor Bullock Child Care Directive

 “Like many Montana families, our state’s essential workers are pulling double-duty, working and caring for their children at the same time,” Governor Steve Bullock said. “We must make sure childcare is still available to lessen the burden on Montanans who are on the frontlines of the response to COVID-19, while taking appropriate measures to keep children and workers safe.”

The following are important instructions to be adhering to at this time:

  • Childcare must be provided in stable groups of 10 or fewer children. The same children must be in the same groups each day.
  • Children may not access any classroom space allocated to a different group of children. Priority should be given to keeping members of the same family in the same group.
  • Facilities must prioritize the needs of children in the custody of individuals engaging in Essential Businesses and Operations, as defined in the March 26, 2020 Directive.
  • Childcare providers should, where possible, limit the total number of children in any one facility to 24.
  • Facilities that cannot comply with the Directive should cease operations for the duration of the Directive.

For all the details of the directive you can go here:

We will bring you more answers as we receive them on our end, please refer directly to the directive, at this time.

Thank you!

Click here to read or print full directive.

Child Care Update- April 1st, 2020

Payment information re: closures

ECSB sent out directives yesterday regarding program closures and COVID-19.

Due to the current situation regarding COVID-19, Child Care Licensing and ECSB must be able to track program closures, not only for licensing purposes but for payment purposes as well.

In order to do this, if a program chose to close, licenses will be temporarily suspended in the payment system.  Following is information you need to know:

  • Licenses will be re-instated once you notify your licensor you have re-opened.  You will not have to submit any additional paperwork.
  • Subsidy payments will be paid through the date of closure, after invoice submittal.  Please reference the email sent out on March 27th for the details on Best Beginnings Scholarship payments and invoicing.
    • Programs participating in STARS to Quality will receive the bonus amount for subsidy based on actual attendance and will be paid through the date of closure.
  • STARS to Quality programs who receive incentives, STAR 2 or above, will receive the quarterly payment in April, regardless of the program closure status.
  • ECP registry status will not be affected for providers.

We hope this clarifies information regarding payments.

*Note: Due to the need to reschedule March and April CPR/First Aid classes, we will not be accepting new registration for CPR/First Aid classes until June.

Child Care Update- March 31st, 2020

Please watch for an important email today.  We need a count of open and closed facilities.  We want to be sure we have a developed resource as we near a more critical time for essential workers.  THANK YOU for helping.  Child care is essential and plays an important part of our community response. 

Today we wanted to bring some resources to help providers and parents.
We understand there are still questions and unknowns – here are some FAQs you may have.

 Who Can Get Coronavirus?

  • In short, anyone. It is very likely that about half the population that does get it, will not show symptoms, though.

Does Hot air kill the Coronavirus?

  • We wish, with summer around the corner, but unfortunately heat does not seem to make a difference.

Are there any dangers with foods we eat vs. Coronavirus?

  • No (currently, nothing suggests any association).

Speaking of food, what about safe grocery shopping?

  • Wipe down carts, of course. And it doesn’t hurt to wipe down the items you buy, once you bring them home. Also – it is best to use PLASTIC bags the store gives you and throw them away!

Should I close my child care?

Find all the details to these questions AND MORE: Childhood Preparedness FAQ- COVID-19

Child Care Update- March 30th, 2020

We hope everyone had a safe, warm weekend at home.


Please remain patient with us as we are working half-time to keep our staff at HRDC safe and healthy while observing social distancing guidelines.
*Please understand you may need to leave messages for staff/case managers, they will get back to you at their soonest convenience, as they may not be in the office daily at this time.
*Our goal is to get payments out this week.

Best Beginnings and CACFP:
We are doing our normal daily processes this week

  • Providers, for Best Beginnings Scholarships please see our afternoon update on Friday, this will offer guidance to complete the hours on your invoices.
  • Providers, remember to submit your CACFP Reimbursements, we are processing March claims this week.
  • Reminder for parents to report any changes to your open Best Beginnings case. *Note: a change in employment could benefit you, there are lower copays available for a 90-day grace period. Reach out to your case manager for more information.
  • We are still accepting new Best Beginnings applications. You can fill out the application here on the website or print it off and mail it in.

Our priority remains helping you and bringing you updates as timely as possible.

Child Care Update March 27th, 2020 4:00pm


On 3/12/2020, Governor Bullock issued Executive Order No. 2-2020 declaring Montana in a state of emergency with the presence of COVID-19. Since the state of emergency, families and child care providers have been affected in various ways. Child care providers and families have worked together to meet the needs and well-being of the children, as well as their communities.

As we near the end of the month of March we realize that there are questions as to absenteeism due to COVID-19.  To support families on the Best Beginnings Child Care Scholarship and child care providers providing services to these families, the scholarship will pay the entire authorized amount for each child who is attending a child care program, or has been absent from the provider since 3/12/2020. Please note that the scholarship can only pay one provider. If a child began attending a new provider on or after 3/12/2020, only the current provider where the children are attending, will be paid for child care.

Invoice Instructions

For child care providers that have remained opened, please do the following:

  • On either the online or paper invoice, a comment must be added to each day the child would normally be in attendance but is absent. (note that many of the R&R eligibility staff are teleworking and using the online invoicing platform may enhance service)
    • In the Hours Requested, Put “O.”
    • In the Comments, write “Open, Absent, COVID-19.”

For child care providers that have closed for an extended period and are not currently caring for children, please do the following:

  • On either the online or paper invoice, please add a comment, “Closed, COVID-19” on the day the child care facility closed. Please note, that at this time no reimbursements will be made for programs not offering services. Additional information will be released soon for providers that have chosen to close.

There will be additional information released that will describe other supports for providers and families.  For now, this informational memo is for the month of March service, authorization, invoicing, and payment for Best Beginnings Scholarship.

Thank you, take good care of yourself and each other.  Know that you are valued and appreciated for all that you do each day, and especially during these difficult days.

My best to each of you,

Patty Butler
Early Childhood Services Bureau Chief

Child Care Update- March 27th, 2020 8:30 am

Governor Bullock Directive –

As many know, Governor Bullock announced a statewide directive to shut down all businesses that do not involve essential work beginning March 28th, at 12:01 am.

At this time, child care in general is listed as essential work.  We do not have any further instruction on whether you should close at this time.

We strongly advise you to make the best judgement for your businessIt is of extreme importance we have child care available for the Essential Workers.  Beyond that, it is at your discretion.  As we find out more information we will post updates.

Please find the directive with all details here: Stay at Home Directive on
You can find “child care” listed under section “7. Human Services Operations” (page 4 of the directive).

Businesses can call 1-800-755-6672 with questions about the order and qualification of “essential services”.
Additional resources and information around COVID19 for Billings can be found through the Billings Chamber of Commerce: COVID-19 Resources on

Child Care Update- March 26th, 2020

Montana Practitioner Registry –

In case you missed it – Montana ECP sent out information regarding COVID-19 and The Early Childhood Project.

A few highlights include:

  • Whether to keep your registry current – this is recommended. Find the link below for discussion on unique circumstances.
  • What to do about a cancelled training you planned to take.
  • How to handle lapsed registry due to cancelled classes.
  • Information about Professional Development Incentive Awards.

If you missed the email yesterday – go here for more information:

As always, we will update you as soon as possible regarding trainings, the training catalog, and ZOOM training opportunities.

*If you are not currently getting our newsletter updates, please email to be added to this list. Please note if you are a provider or a parent in your email.

Best Beginnings Scholarship Updates – 

The Early Childhood Services Bureau has reviewed the Best Beginnings policy and procedure to support statewide efforts to combat COVID-19. With this in mind, the following is the plan from ECSB to help families who are currently eligible, maintain eligibility

  • Any Non-TANF, TANF, or WCR families with eligibility ending 3/31/2020 will be given a 60-day extension from 4/1/2020-5/31/2020
  • Any Non-TANF or TANF families with a grace period ending 3/31/2020 will be given the same 60 day extension.
  • Authorization of services will be set up to match eligibility span and will follow the current care and travel hours.
  • CPS and Subsidized adoption cases will be based on the current referral. No program0wide extensions are being given.
  • ECSB will determine in April if extensions will be given for cases ending 4/30/2020.

*Thank you to those who have emailed us regarding if you are still open or have closed your facility. Don’t forget we would still like to hear from you regarding your decisions to remain open or close. Email us at

Child Care Update- March 25th, 2020

We know many of our providers have had specific questions and concerns on whether to keep operating during this uncertain time. While we certainly do our best to address these questions, it has been stated to use your best judgement for your business and to follow the national recommendations through Child Care Aware of America.

The biggest push and need at this time is to serve the children of Emergency Response, Hospital, and overall Essential Workers.

Governor Bullock addressed our state again yesterday, in which he stated, “Montanans have an obligation to slow the spread of this virus (COVID-19). Our fellow Montanans can all continue to set a good example for each other in adhering to social distancing directives – and know that it will save lives.”
Keeping Governor Bullock’s directives at the forefront, we understand that social distancing is key to stopping the spread of COVID-19. It is an increasing challenge for children and those whom care for them – this makes it of utter importance to take preventative measures daily and keep staff and children who exhibit any sick symptoms safely at their own homes.

Our recommendations are as follows:

  • Keep like-children in the same groupings, avoid the groups interacting with others. Keep the group number (including teachers) to 10 or fewer.
  • If possible, keep family groups together (i.e. a 1 year old and 3 year old from the same family would be cared for in the same grouping). With numbers in mind, try to keep the total children in a facility to under 24.
  • Take steps to ensure any children and staff with a fever or cough are sent/kept at home.
  • Have your staff wear gloves while checking temperatures and symptoms each morning. Also ask the child/family if anyone else at home has had fever/cough/shortness of breath, or any contact with anyone that may have COVID-19. If the answer to any of this is “yes”, it is recommended the child not return for 14 days.
  • The 14-day quarantine is also recommended if the child’s family has traveled outside of Montana.
  • Clean and disinfect frequently – develop a set plan. Be diligent about hand-washing, wear gloves when changing diapers or wiping noses, and consistently change gloves between children. If using hand-sanitizer make sure it is at least 60% alcohol, and use soap and water if your hands are visibly dirty.
  • Outdoor play should be staggered. Use the six-foot apart rule, watch and monitor groups congregating. Always wash hands and any items used for play – immediately after outdoor time.
  • If any staff are over age 60 or immune-compromised, encourage them to stay home. *Also advise families and clients to avoid moving child care responsibilities to those over 60 (i.e. grandparents) or other friends and family that are high-risk.
  • When Possible: Prioritize care for parents or caregivers who work in essential occupations: healthcare, first responders, public health, grocery store and gas station workers.
  • Implement drop-off and pick-up procedures. Center these around social-distancing and decrease shared surface touches and spreading the virus.
  • If a community has wide-spread COVID-19 infections, it is recommended that child care settings close to all families with non-essential occupations.
  • Keep communicating with families about ways to reduce the spread of COVID-19 and the importance of doing so.
  • We have no current information on Best Beginnings or provider payments in the event of provider closure. We will follow-up with officials and will update you ASAP.
  • Whenever possible keep your children home. Additional information from Governor Bullock states “Parents should avoid, if possible, placing children in the care of grandparents, family members, friends, or providers who are over the age of 60 or immuno-compromised persons”

 Thank you for your patience during this uncertain time. It is of upmost importance to bring updates to you as quickly and timely as possible. Please remember to refer to and’s page for guidance for more information around COVID-19.

Child Care Update- March 24th, 2020

Training Update:

We are continuing with as many classes as possible through the Zoom platform.  Some classes will be rescheduled due to the hands on learning and materials that need to be used.  You may get a phone call or email for updates and information on Zoom classes, make sure you are checking voicemails and email accounts.  To join Zoom, just click on the link sent by email and then “join a meeting” and use the code provided.  Watch for updates as we move along.

Here is a video on how to join a Zoom meeting:

We are suspending the release of our new catalogue of classes because the future is so uncertain.

We are hoping to hold at least two CPR/First Aid classes once we are able to offer live courses.  We want to get all of you that are waiting caught up!  We do have a new hybrid CPR/First Aid course and we will likely be offering that as well…. stay tuned!

We wanted to share this piece of news with all of you: 
CCT fee based classes will be going on sale, 50% off.
CCT wants to help our providers as their income is in jeopardy, in person classes are canceled, but Practitioner Registry requirements remain in effect. We hope it will help ease the burden of our child care providers.

Best Beginnings Reminders:
Any family who has lost employment or had a reduction in employment needs to contact their Best Beginnings Case Manager and report.  They may be eligible for a reduced co-payment for a 90 day grace period.  This is all allowed under the current regulations and may be very helpful to a family who needs time to search for work or apply for other services.

As you prepare to submit March invoices, please remember these must be faxed, mailed, scanned and emailed, or dropped off in the drop box at HRDC.  You will need to make your own copies.  Call if you have questions or need assistance in getting these submitted.  The second floor fax number is 406-869-2585.  Email:

There are a variety of webinars being presented by various groups.  Yesterday I sat in on one about financing your business through this uncertain time with Hinge. (recording should be available at ) It had lots of usual suggestions to cut costs or negotiate fixed costs of doing business.  Another resource you might explore is the Small Business Administration Disaster Loans,  The presenters stated that this site is very busy. You might need to try to get on early in the morning or late at night.  These loans will have no payment for one year, be at a low 3% rate of interest and are a rather simple application.

Child Care Update – March 23, 2020

We have some community resources to share that may be useful to those still open and provider child care to the community.

The following are possible resources for ordering food and purchasing supplies that some of you are beginning to need.

  • Sysco is offering to adjust their business model to service child care businesses.  They are fully stocked with cleaning supplies and also have food, of course.  They said to have the child care providers call to place an order for “will call pick-up”.  Orders are cash and carry.  Call (406) 247-1100.
  • It has been suggested to us that Valley Distributing may be a good option for ordering: (406) 248-7806.

Many cleaning businesses have purchased extra products for selling to clients. Here is a list of those businesses:

  • Americlean Corp  (406) 256-9111
  • Premier Enterprises  (406) 698-9565
  • Newman Restoration & Cleaning  (406) 672-0167
  • Automated Maintenance Services, Inc  (406) 252-8106
  • Billings Commercial Cleaning  (406) 850-5117
  • COVERT Cleaning Inc.  (406) 855-4539
  • Elite Home Services  (406) 294-3294
  • Executive Cleaning Co., Inc  (406) 248-3435
  • Fish Window Cleaning  (406) 281-8277
  • Skyline Services, Inc.  (406) 373-9314
  • Sunny Day Cleaning Services  (406) 855-8244
  • Particular Cleaning & Staging  (406) 200-4182

This was shared by Big Sky Economic Development:
“If you are in low supply of hand sanitizer, please reach out to All American Pharmaceuticals, as they are currently producing hand sanitizer right here in Billings because of the shortage around our area.  Their website is or you can call 406-245-5793.”

Hope these are useful to help with your food and supply needs in the next days and weeks to come.  Thanks for all you are doing to keep children safe and families able to work!

Important Scholarship Notice -March 20, 2020

Attention Child Care Providers and Families receiving Best Beginnings Scholarships:

Best Beginnings Scholarship families who are being laid off from their employment, please contact your Best Beginnings Scholarship case manager.  You may be eligible for a reduction in your copayment and a 90-day grace period.  Call anytime.  Leave a voice mail.  No changes can be made if you do not contact your case manager!

Child Care Update—March 20, 2020

While this week has brought a lot of upheaval and uncertainty in our communities, there has also been a tremendous showing of concern, support, and commitment to ensuring that our child care and early learning programs, including educators, families, and children, are receiving services and resources from many community and national sources.  During this difficult time we want everyone in the early childhood education community to know that HRDC 7 is here to support and offer resources to all!

Materials are popping up everywhere to help us work with children and families about the crisis.  Think how difficult it might be to be 3 or 4 years old and hear adults talking or see news briefs on the television and try to process what is happening.  Young children may have questions about why their family is staying home, why can I not go to preschool today, or why can’t I go into McDonald’s.  An adult’s response or lack of response may cause further confusion and trauma to a child.

So today, I am offering up resources. These may be helpful in child care, preschool, or home for children birth to age eight, the early education years. Becky Bailey, Ph. D, has offered several free resources on her website, Conscious Discipline.  National Association for the Education of Young Children also has a resource site that may be useful.

A local resource that is being updated is the Montana 2-1-1.  You may call it by dialing 211 on any phone or

We have received notice that the Office of Public Assistance is closed to the public.  Services are available to Montana residents on-line through or by telephone through the Public Assistance Help Line at 1-888-706-1535.  Please encourage a family in need to access services during this time of layoffs or lost employment.

Remember that all services we provide and administer at HRDC 7 in Child Care are business as usual until we put out notice.  The only change is our offices aren’t open and we are using phone, fax, email, and web services to conduct business.  DPHHS/ECSB has put in for various waivers that will serve children and families through this crisis.  We will certainly report out any changes as we get further information.

Please have a safe and quiet weekend at home.

Janet Mann, Child Care Programs Director

Child Care Update—March 19, 2020

HRDC 7 has cut staff hours to reduce the number of people working in the office each day.  About half of the child care department staff are here each day.  Please leave voice mails or use emails.  It may be a day or so before you hear back.  We are doing our best to get you information you need and returning calls.  At this moment, it is business as usual for the programs we administer.  That will likely change, but we have no way of knowing when or how it will change.  Please be patient and we will report out anything as soon as we know changes.

We are hoping to gather information on available child care in our area.  At this time, we are unclear of who is open, who might try re-opening and for those who are open, do you have restricted enrollment?

  • I would love to hear from child care businesses today (March 19th) and tomorrow (March 20th) so we have a clearer picture of the availability of child care.
  • Please email me at before 5:00pm on March 20th with this information.

We want to assist families to find care they may need.  Thank you for your help.

If you are not part of our referral process, please contact Danielle at 247-4754 or

to find out how to be put into the referral database.  If she does not answer leave your information and she will get back to you.  She is in every other day.

Next, as a child care business, are you struggling to have find enough food and supplies?  There may be an opportunity to order bulk food and supplies by partnering with restaurants and other businesses.

  • First, I need to understand your needs.
  • If you are struggling, send me an email before 5:00pm March 20th with what you need.  It may be a few days before we can mobilize, so be sure you include contact phone numbers for day and night.  If we need more information or to follow up will will be contacting you.
  • If you are good for now, but something you need is not available next week or the following week, please send an email.  Thank You!

Child Care Aware of America is the national trade association for Child Care Resource & Referral agencies.  Most days I get an update.  You will find a link below for their webpage dedicated to updates and information on COVID-19. coronavirus updates

Thank you to all for serving children and families at this difficult time.  It is so important to be calm and consistent with the children.  There are bound to be some trying times ahead for all of us.  Until the next post, please be safe and keep healthy practices a number one priority.

Janet Mann, Child Care Programs Director

Child Care Update—March 18, 2020 -1:30 pm

From our National Partners:

NAFCC, posted this out recently:

There has be a 5.7 earthquake at the NAFCC Headquarters in Salt Lake City. Our staff and their families are safe. Services will be disrupted while our staff and the community handle the damage and aftermath.  Automated services are still available at this time.

This makes our situation look much more manageable.  We are not dealing with a natural disaster as well as a pandemic!

NAEYC recently posted:

Child Care is Essential and Needs Emergency Support to Survive
At least one thing has been clear in this difficult week: child care is essential and early childhood educators are a crucial part of our nation’s fabric.  

The National Association for the Education of Young Children (NAEYC) is proud to stand with and on behalf of this essential and extraordinary field, and has issued an important statement regarding the unprecedented public health crisis and its impact on child care. You may also remember that last week, we asked you to share and complete a brief survey regarding your experiences and challenges. Today, we share the first release from that data gathering, taking a national look at key responses about the effects of the pandemic and the urgent need for support, from more than 6,000 programs across all states and settings.

Closer to home…guidance on child care:
  • Screen children and staff for illness daily.
  • Allow no more than 10 children and staff to gather in the same room or confined space.
  • Practice social distance, teach social distancing (6 feet between people).
  • Wash and sanitize multiple times a day, especially hard surfaces that many hands touch.
  • All staff and children need to use good hygiene, wash hands with soap and water 20 seconds.  Another great opportunity to teach children when and how to wash their hands.
  • Read labels if you use hand sanitizers.  It must be 60% alcohol or higher!  Note the ages appropriate for using and supervise children using hand sanitizer.
  • Anyone over age 65 is considered at a higher risk for serious illness.  This population should not be volunteering or working in a child care facility at this time.
Some helpful links: resources blog coronavirus 19 page

Child Care Update—3/18/2020 -8:00 am

Late last night we received guidance from DPHHS/ECSB and there is more to come.  We have a virtual meeting with them later this morning.  Here is the important content for you:

Good evening,

We know that many of you have questions regarding how to continue operations during this time, and many of you have robust continuity of operation plans for situations such as this.  DPHHS also recognizes that many of you are small businesses, health departments, and local non-profits and we understand that your organization may be providing direction to you as well.

If you decide to close or alter your business model, please let us know.  The following guidance may be helpful in your decision making and allow you avenues for continuing services during these challenging times, we encourage you to be creative in providing services to assure that children and families with the most needs are getting the services they need:

For all

  • Please refer to the or for ongoing information related to COVID-19.
  • Work to support social distancing by offering all trainings and meetings virtually, suspending large group gatherings now.
  • Consider suspending any out of state travel and limit in state travel to essential services only.
  • Ramp up sanitation practices, multiple times a day.

Child Care Resource & Referral Agencies

  • Suspend in person training and move to distance learning options, including
  • Promote the online application for child care services and conduct meetings with families, providers via phone or teleconference. Utilize drop box services to avoid in person visits.
  • Move in person meetings to virtual meetings whenever possible, cancelling in person meetings if possible.
  • Follow your emergency preparedness plans.
  • Temporarily suspend all visits to local child care facilities.
  • Continue to support the community in providing guidance for child care business operations.
  • The state is working on flexible policy guidance related to the Best Beginnings Child Care Scholarship and licensing needs.

Child and Adult Care Food Program (CACFP)

  • Suspend site visits for monitoring consider desk reviews or reaching out via telephone.
  • Discourage family style meal service.
  • We have requested waivers from USDA to suspend onsite monitoring, to provide CACFP meals to go, and to allow for virtual rather than in person training.

We will have further communication of information to share with you in the coming days.  Thank you for your tireless dedication.

My Best,

Patty Butler

Child Care Updates—March 17, 2020

We received this notice from Montana Early Childhood Project this morning:

Because of the coronavirus, Montana State University has asked staff and employees to work from home if possible. The Early Childhood Project staff will be available by email during regular office hours (Monday – Friday, 8 am to 5 pm). Please send any questions to instead of calling our office phone. Our response time may be a little slower than usual due to the unusual circumstances, but we will get back to you as soon as possible. Please check your email daily for updates on our office closure and other important information concerning the registry.

 Please send all documents to our email if at all possible as we do not know when or if we will be able to access postal mail.

We are encouraging any child care that is open to continue to use good personal hygiene for staff and all children.  That means cleaning, sanitizing hard surfaces and toys and hand washing, hand washing, hand washing.  (Repeat again!) At this time it is up to each of you to know what is best for you, your staff and the families you serve.  If there is a county or statewide directive to close child care facilities, we will communicate it as soon as possible in various ways.

Keep in mind to do a well-child check each morning and you may want access in the afternoon.  Montana child care licensing rules has sick child exclusion rules (37.95.139).  Follow these for guidance on isolating or excluding a sick child.  Be mindful that all staff working in the facility should also be using similar guidelines.

We are anticipating guidance from Jamie Palagi and Patty Butler from DPHHS/ECSB.  We have asked questions regarding the Best Beginnings Scholarship payments if a facility closes, an increase in absence days, and extension of the coming STARS submission among other things.

Here is some information we received by attending a COVID-19 webinar put on by Childcare Aware for Child Care Resource and Referral agencies today.

  • What to do:  If you have staff or children who are diagnosed who have been in attendance at your childcare, close for 2-5 days for rigorous cleaning, then you may reopen.
  • Who to exclude from child care:   Children and staff with low grade fever and cough
  • Have an emergency preparedness plan, if a staff should get the virus it can progress very rapidly.  It is good to have back up staff on standby.
  • Duration of the virus in healthy people is about 14 days.  For the more vulnerable 3- 6 weeks.
  • Child Care Closure-Flowchart 3-17-20

For more information go to :

Child Care Department Update—3/16/2020

Today, Monday, March 16, HRDC 7 has staff working, but the doors are locked to the public.  You may reach us by phone (406) 247-4700, direct staff email if you have one, or our department email, and direct fax (406) 869-2585.  Please be patient, as we are a bit short staffed.

We are accepting Best Beginnings Scholarship applications.  Clients may use the drop box near the front door to leave updates or information, or mail it to HRDC 7  Attn: Child Care Scholarships, PO Box 2016, Billings, MT 59103-2016.  The Best Beginnings Scholarship is also available to fill out on-line, or as a printable version on the DPHHS/ECSB website,  Remember to check your mail for information and additional forms that may be needed.

Until further notice we will be discontinuing the following or offering alternatives:

  • No fingerprinting until further notice.
  • No “live” classes on or off site.
  • Classes will be offered on ZOOM.  Watch your email for updates and links, to classes that you are registered for, between today and the end of March.
  • Some classes may be need to be rescheduled.  ZOOM is not an appropriate alternative for all courses. You will get information as it is made available.
  • We are planning to offer Program Management Essentials and Early Care Essentials next Monday, by ZOOM. Watch for a link in your email.
  • No CPR/First Aid classes until further notice. AMR has also discontinued classes until further notice.  We will let those registered know when we are able to reschedule.
  • There will be no on-site child care visits for 360, Technical Assistance, STARS, CACFP, or Special Needs until, at the earliest March 30th.  HRDC staff you have worked with will contact you.  Some appointments may be kept by phone or ZOOM.
  • We are not covering any outlying offices in Miles City or Hardin until March 30th.
  • Best Beginnings Scholarship invoices would be best submitted electronically.  Alternatively they may be mailed to HRDC 7 Attn: Child Care Invoices, PO Box 2016, Billings, MT 59103-2016.  Please plan ahead for the end of the month.
  • Any enrollments or other documents for CACFP should be mailed to HRDC 7 Attn: Child CACFP, PO Box 2016, Billings, MT 59103-2016, faxed to (406) 869-2585, or emailed to

Should your child care close?

Right now it is a personal and professional choice if you choose to close your child care business. National information suggests that downsizing and planning for closure is best practice.  This may change as we get further directives from the State or by local Public Health.

Keep watching for updates through the HRDC 7 website, our Facebook page @hrdc7, and watch your emails.  We will publish more as we learn more through various methods.

Family Services

Best Beginnings NEWS!

We have good news for Best Beginnings Child Care Scholarship Families! The Early Childhood Services Bureau will be covering 100% of families’ monthly copayments for the months of March, April and May 2020.

What does this mean for you?

For March, 2020, if your Provider has already been paid for this month and you paid your monthly copayment directly to them, they will be reimbursed through the Scholarship for your monthly copayment amount. You must connect with your Child Care Provider and discuss either being reimbursed or given a credit towards future Child Care costs for your copayment amount.

For April, 2020, if you have already paid your monthly copayment directly to your Provider, connect with your Child Care Provider and discuss either being reimbursed or given a credit towards future Child Care costs for your copayment amount. Your Child Care Provider will be reimbursed through the Scholarship.

For May, 2020, you are not responsible for paying a monthly copayment to your Child Care Provider as they will be reimbursed through the Scholarship for this amount.

For any notifications that you receive regarding the Scholarship, please read through the notifications completely. If you have questions about the notification please contact the individual (case manager) identified at the bottom of the notification. Leave a detailed message.  If you are a provider leave your name, phone number and the family name and case number or invoice number.  If you are a family calling, please leave your name, phone number and case number if you know it.

Please be aware due to a high volume of calls, it may take longer than normal to return your call, however we will get back to you.

I need help paying for Child Care.

Montana families are paying just over $9,000 a year to have an infant attend a full time care center. For low-income, working single parents this could mean nearly 44% of their income is spent on child care.

I need child care, but can’t afford it. What do I do?

HRDC offers the State of Montana’s Best Beginnings scholarship for Big Horn, Carbon, Carter, Custer, Fallon, Golden Valley, Musselshell, Powder River, Rosebud, Stillwater, Sweet Grass, Treasure, Wheatland, and Yellowstone Counties.  You can fill out the application online here.

You can also download the application or pick it up at the HRDC office in Billings or Hardin, or call either location and request an application be mailed to you.

Who is eligible?

Recipients of the scholarship are working low-income families, working care takers, TANF recipients, disabled parents, foster or guardianship families, and parents in high school, college or pursuing a GED may apply for the Best Beginnings Scholarship. Please click here for more information about eligibility.

How many hours must I work in order to qualify as working low-income?

Parents or guardians must be participating in the following eligible activities:

  • Two parent families must work at least 120 hours per month;
  • Single parent families must work at least 60 hours per month;
  • Single parent families do not have to work while they attend school/training full time;
  • Single parent families who are attending school/training part-time must work 40 hours; or
  • Teen parents must be attending high school or a high school equivalency program.

Does the work requirement pertain to foster or guardianship families?

Yes. We recommend contacting your your Child Protection Specialist or your OPA case manager if you are receiving child-only TANF assistance.
For additional information about eligibility, click here.

What portion will I pay?

Families are solely responsible for making co-payments to their child care provider plus any fees or charges that may exceed the district child care provider rates. Click here for the sliding scale and co-payment calculator.

I need help finding a child care provider. Who can I contact?

HRDC helps you find the quality child care that best fits your needs.  Click here to go to our Child Care Referral Page.

Are there restrictions on where I take my child for care?

Children on the Best Beginnings Scholarship must attend a licensed child care center, registered group or family child care home, or certified Family/Friend/Neighbor (FFN) formerly known as legally certified child care provider.

I’m not sure if the child care provider I’ve selected qualifies for the program. Who can I ask?

Contact one of our Case Managers or our Child Care Referral Specialist by calling (406) 247-4700.

For more information

Call (406) 247-4700 (Billings) / (406) 665-2523 (Hardin) or Email:


Helpful Forms and Documents


This project is funded in whole or in part under a Contract with the Montana Department of Public Health and Human Services. The statements herein do not necessarily reflect the opinion of the Department.


Provider Services

I want to provide Child Care.

Parents, children, and Montana’s economy rely heavily on quality child care, which both protects children and promotes healthy development.

Who is eligible to receive provider services?

Licensed child care centers, family & group homes, and legally certified providers in Big Horn, Carbon, Carter, Custer, Fallon, Golden Valley, Musselshell, Powder River, Rosebud, Stillwater, Sweet Grass, Treasure, Wheatland, and Yellowstone Counties.

What kind of support is available to child care providers?

HRDC provides oversight and resources to ensure providers are given the tools they need to remain compliant with state regulations and deliver a safe, affordable and quality service. In addition to trainings we offer:

  • Tips and resources to improve your program; and recruitment, retention and motivation of staff
  • Ideas for low cost marketing, daily schedules and transitions, and how to operate a safe and healthy program
  • How to implement emergency policies and procedures including medication administration and managing infectious disease
  • Resources to provide developmentally appropriate care for infants, toddlers and preschoolers
  • State and National accreditation, standards, and quality rating and improvement systems

What types of services are offered?

NOTE: Fingerprinting will NOT be available for the foreseeable future, we will keep you posted on when that resumes. Thank you for your understanding.

  • Maintain licensing requirements
  • Technical assistance
  • Professional Development Training in:
    • Observation, Documentation, & Assessment
    • Program Management
    • Family & Community Partnerships
    • Environmental Design
    • Child Growth & Development
    • Health & Well-Being
    • Professionalism
    • Curriculum
    • Diversity
    • Child Guidance
  • Evidence Based Best Practices
    • For young children with special needs and their parents and providers
  • Montana Certified Preschool Education Course
  • Montana Certified Infant Toddler Care

What services are available to new providers?

  • Program Management Essentials and Early Childhood Essentials
  • Assistance with selecting classes
  • Technical assistance for policies, procedures, contracts and record maintenance
  • 360 Support

How do I find training?

  • There  are a number of statewide training opportunities for Early Childhood Providers. A resource library is also available for your use.
  • offers online training opportunities.  Visit their catalog here for your professional development needs.  To aid in the current crisis they are offering a 50% discount.
  • Trainings can be found on The Early Childhood Project (ECP) website by searching the Professional Development Calendar or call (406) 247-4750 and request a printed HRDC training calendar.
  • Online Registration for all courses is required and payment through the Early Childhood Project.  You will need to sign in or create an ECP account to complete online registration.
  • Online CPR class available at this time: adult/child/infant
    *This Certification is good for ONE YEAR only*
  • HRDC courses for May 2020
  • HRDC courses for June 2020

HRDC will release training times month by month.  You can enroll in another Montana agency’s course by searching the ECP calendar.
Due to the COVID-19 pandemic all trainings will be taught with Zoom until further notice.  To learn more about using Zoom watch this video.

If you are a provider and are looking for information about how to apply to the Practitioner Registry, please click here.

Montana Early Childhood Project: The Montana Career Path


How do I get information to the Referral Specialist about my child care?

Our referral specialist can update your rates, vacancies and other information.
To be redirected to that page click here.

For more information

Call (406) 247-4700 or Email Child Care Department


Best Beginnings Family/Friend/Neighbor (formerly LCP)

What is a Family/Friend/Neighbor (FFN)?

A Family/Friend/Neighbor is a special certification for a friend or family member that cares for up to two children from different families or all the children in one sibling group. The family that is receiving care must be eligible for the Best Beginnings Child Care Scholarship.  Click here for the FFN page on

How do I apply to become a Family/Friend/Neighbor (FFN)?

  • You will only be eligible to become an FFN if the family you are providing child care for is eligible for the Best Beginnings Child Care Scholarship.
  • The family’s application paperwork (which is submitted to the local Child Care Resource and Referral Agency) is separate from your application paperwork.
  • Application requirements include:
    • Family Association Form
    • Forms required for all adults living in the household 18 years and older (fees vary)
      • Statement of Health Form
      • State of MT Release of Information
      • FBI Release of Information form for Fingerprint
    • Health and Safety Checklist
    • Medication Administration Attestation
    • Immunization Certification Form
    • Tax ID Form – W9
    • Training Requirements
      • Health & Safety Overview
      • FFN Fundamentals
      • CPR/First Aid Certification (required for non-relative care)
  • You must submit the FFN application packet to Child Care Licensing:
Mail to:
2401 Colonial Dr
PO BOX 202953
Helena, MT 59620
Or email to:
Phone: 406-444-0597
Fax: 406-444-1742

Contact Child Care Licensing if you have any questions about the FFN Program:
(406) 444-0597 or email

How do I attend FFN Training?

Please click here to be directed to training information on the Montana DPHHS website.



This project is funded in whole or in part under a Contract with the Montana Department of Public Health and Human Services. The statements herein do not necessarily reflect the opinion of the Department.



Child and Adult Care Food Program

In an effort to reduce the costs of child care while ensuring children receive healthy and nutritious meals, eligible child care providers are given cash reimbursement for serving meals to enrolled participants that meet Federal nutritional guidelines, outlined in the CACFP meal pattern.

Do I apply for CACFP through HRDC?

Yes. HRDC administers the Child and Adult Care Food Program (CACFP) for the Montana Department of Health and Human Services

What counties do you serve?

Big Horn, Carbon, Custer, Fallon, Fergus, Musselshell, Prairie, Rosebud, Stillwater, Sweet Grass, Wheatland and Yellowstone.

How many meals are eligible for reimbursement?

Participating providers may be approved to claim up to two meals and one snack, or two snacks and one meal, per day, per child.

What trainings are required as a CACFP participant?

Participants are required to participate in two mandatory trainings annually. Please see the course calendar for additional information.

  • 2 hour regulations training includes a review of CACFP requirements, recordkeeping, payments and civil rights.
  • 2 hour nutrition training includes CACFP meal patterns, menus, recipes, and food safety.

Do you conduct site visits?

Yes. We will visit each CACFP participant’s site a minimum of three times a year.

How do I enroll in the CACFP?

Family and Group Home providers should call (406) 247-4700 to apply. Child Care Centers must apply through the state department or call 888-307-9333. Facilities must be licensed to qualify for CACFP.

For more information

Call (406) 247-4700 or Email



CACFP is provided by the USDA and administered through the Montana Department of Health and Human Services CACFP program. In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. USDA is an equal opportunity employer.

USDA Nondiscrimination Statement

For all other FNS nutrition assistance programs, State or local agencies, and their subrecipients, must post the following Nondiscrimination Statement:

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at:, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

  • Mail: U.S. Department of Agriculture
    Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW Washington, D.C. 20250-9410;
  • Fax: (202) 690-7442; or
  • Email:

This institution is an equal opportunity provider.

This project is funded in whole or in part under a Contract with the Montana Department of Public Health and Human Services. The statements herein do not necessarily reflect the opinion of the Department.


Child Care Referrals

I need help finding Child Care.

Our Referral Specialist helps you find quality child care that best fits your needs. Whether your hours of needed care are limited or you are looking for specific environments, we connect families to licensed or registered child care providers to provide a quality experience for everyone.  We provide referrals for families in Big Horn, Carbon, Carter, Custer, Fallon, Golden Valley, Musselshell, Powder River, Rosebud, Stillwater, Sweet Grass, Treasure, Wheatland and Yellowstone counties.

  1. Stop by our office or call (406) 247-4700 to get a child care need form.
  2. Create an account to generate your own list by clicking here.
  3. Click here to complete an online child care need form.
  4. Click here to print out a form and return it to us by:
    • Email:  Child Care Referral Specialist
    • Fax: (406) 869-2585
    • Mail: PO Box 2016 Billings, MT 59103 – Attention: Child Care Referral Specialist
    • Drop it by our office at 7 N 31st St,  Billings, MT

If you are a provider and need to update information with our Referral Specialist click here.

Region 1

The Nurturing Center
146 Third Ave W  Kalispell MT, 59901  (406) 756-1414, 800-204-0644, Fax: (406) 756-1410

Region 2

Child Care Resources
105 East Pine Street Lower Level – PO Box 7038  Missoula MT, 59807  (406) 728-6446, 800-728-6446, Fax: (406) 549-1189

Region 3

Butte 4 C’s
101 East Broadway  Butte MT, 59701  (406) 723-4019, 800-794-4061, Fax: (406) 723-6982

Region 4

Child Care Connections
1143 Stoneridge Dr Bozeman MT, 59718  (406) 587-7786, 800-962-0418, Fax: (406) 587-1682

Region 5

Family Connections
202 2nd Ave S, Suite 201  Great Falls MT, 59405  (406) 761-6010, 800-696-4503, Fax: (406) 453-8976

Region 6

Family Connections
2229 5th Ave  Havre MT, 59501  (406) 265-6743, 800-640-6743, Fax: (406) 265-1312

Region 7

HRDC District 7
7 North 31st Street – PO Box 2016  Billings MT, 59103  (406) 247-4732, 800-443-1411, Fax: (406) 248-2943


Stars to Quality

What is STARS?

The Best Beginnings STARS to Quality Program is a voluntary quality rating and improvement system that aligns quality indicators with support and incentives for early childhood programs and early childhood professionals. The Early Childhood Services Bureau has enjoyed watching the program grow and develop with the input from the various stakeholders, and has listened carefully to early childhood professionals, parents, and national experts to provide a strong program, desired by many.



STARS has several components:

  1. Workforce Development
  2. Quality Rating and Improvement System (QRIS)
  3. Infrastructure to administer the programs, provide training , coaching, and technical assistance, and to validate the STARS system

How do I apply to be a STARS Provider?

Programs may apply for Best Beginnings STARS to Quality at any time on the Early Childhood Project website.  To apply, you must log in as an organization, go to the STARS tab, and click “Apply for STARS”.  If your application is accepted, you will be notified and sent a STARS to Quality agreement and W-9 which must be returned in order to be accepted into STARS to Quality.  Click the link below to apply. If you need assistance, contact HRDC Provider Services, watch the video tutorials, or click here for printable instructions.

For more information about Montana STARS to quality, visit the website: Best Beginnings STARS to Quality


Child Development and Milestones

What changes will I see as my child grows?

How your child plays, learns, speaks, acts, and moves offers important clues about your child’s development. Developmental milestones are things most children can do by a certain age.




Click below for printable information about each stage.

2 months -She begins to smile and hold her head up.

4 months -He starts to babble and can hold a toy and shake it.

6 months -She likes to look in the mirror and can sit up without support.

9 months -He has favorite toys and can stand holding on.

1 year -She will hand you a book to read and can wave “bye-bye”.

18 months -He may have a temper tantrum and be able to run.

2 years -She shows more and more independence and says sentences with 2 to 4 words.

3 years -He will copy adults and friends and turn pages of a book one at a time.

4 years -She will sing a song and uses scissors with supervision.

5 years -He speaks very clearly and can use a fork, spoon, and sometimes a table knife.